| Name |
1.
 |
The
Association shall be called the Hong
Kong Association of the Heads of Secondary Schools. |
Aims |
2.
|
The
Association exists to enhance professionalism in general
and to promote understanding of education in Hong Kong,
especially in secondary schools; and in particular: |
| |
a) |
to
study new ideas and development in education; |
| |
b) |
to
promote the exchange of views on educational theories
and practices; |
| |
c) |
to
organize conferences and lectures on educational matters; |
| |
d) |
to
attempt to create informed opinion on educational matters; |
| |
e) |
to
discuss with the Education Authorities of the Government
and other educational bodies the Association's views; |
| |
f) |
to
liaise with similar associations. |
| Membership |
| 3. |
Heads
of all secondary schools may apply for full membership.
Applications must be approved by the Executive Committee. |
| 4. |
Membership
shall cease when the Member ceases to be Head of a Secondary
School unless and until he is accepted as an Associate
Member. |
| 5. |
Former
Heads of Secondary Schools and Deputy Heads (Vice-Principals,
Assistant Principals, Principal Graduate Masters/Mistress
included) of Secondary Schools may apply to become Associate
Members of the Association. Applications must also be
approved by the Executive Committee. |
| 6. |
Associate
Members shall share the same obligations and rights as
Full Members except the right to vote and be voted
into office. |
| 7. |
Membership
of the Association shall be personal and each membership
may not be transferred. |
Subscription |
| 8. |
An
annual subscription as recommended by the Executive Committee
and approved in an Annual General Meeting shall be paid
by all members. |
| 9. |
Upon
acceptance of an invitation to join the Association, members
shall pay the first annual subscription. |
| 10. |
Thereafter
the annual subscription shall become due on the date of
the next Annual General Meeting. |
Lapsed Membership |
| 11. |
Membership
shall be deemed to have lapsed if the annual subscription
remains unpaid for more than two months from the due date. |
| 12. |
Persons
whose membership has lapsed may apply for re-admission
to the Association. Such application shall be accepted
on payment of any subscription outstanding. |
| Executive
Committee |
| 13. |
The
Executive Committee, hereinafter called the Committee,
shall consist of 9 members elected at Annual General
Meetings. The term of service for each newly elected Committee
Member is 3 years. A Committee Member can serve at the
maximum two consecutive terms of services in the same
office-bearing post if re-elected by the end of the first
term. |
| 14. |
Nominations
shall be made in a form prepared by the Hon Secretary
to be sent out to members at least three weeks before
the date of the Annual General Meeting. |
| 15. |
A
maximum of 6 members may be co-opted to serve on
the Committee. Their term of office shall be one year. |
| 16. |
The
Committee shall be responsible for making all arrangements
for meetings of the Association. |
| 17. |
The
Committee shall also be responsible for raising matters
of general concern with the Education Authorities of the
Government and other relevant educational bodies. |
| 18. |
The
Committee may appoint sub-committees/ ad hoc committees
for special purposes. Such committees shall be responsible
to the Committee. |
Office Bearers |
| 19. |
The
elected members of the Committee shall elect among themselves
a Chairman, two Vice-Chairmen, two Honorary
Secretaries and an Honorary Treasurer, who shall be
the Office-bearers of the Association. |
|
Executive Committee Meeting |
| 20. |
The
Executive Committee shall meet at least six times
a year. No meeting of the Committee shall be valid
unless the Chairman or the Vice-Chairman is present
together with not less than four other elected
members. |
Meetings |
| 21. |
There
shall be an Annual General Meeting and at least
three other meetings in a year. |
| 22. |
All
meetings of the Association shall be called by the
Honorary Secretary in accordance with the recommendations
of the Committee. |
| 23. |
The
Annual General Meeting shall be held as early in
the academic year as possible, and in no case later
than 31st December of each year. |
| 24. |
The
Honorary Secretary shall give two weeks' notice
of the Annual General Meeting and of other general
meetings. Such notice shall state the agenda. |
| 25. |
Business
on which a vote is to be taken must be fully itemized
on the agenda sent out with the notice of meeting. |
| 26. |
A
general meeting may be called at short notice, but
at such a meeting only items of general educational
interest shall be discussed. There shall not be
any discussion of elections, or amendments to constitution
in such a meeting. |
| 27. |
An
extraordinary general meeting may be convened by
the Committee or by the joint request of not less
than one-fifth of the membership. |
| 28. |
For
the Annual General Meeting or for other general
meetings to conduct any business regarding a vote
or requiring discussion of elections or constitution
a quorum of not less than one-fifth of the members
shall be present. |
| 29. |
If
a quorum is not reached the scheduled meeting shall
automatically be held 7 days later for which a quorum
is not required. |
| 30. |
No
quorum shall be necessary for a meeting to be held
to discuss matters of general educational interest. |
Accounts and Finance |
| 31. |
All
subscriptions and any other moneys belonging to
the Association shall be deposited in an account
with a bank. |
| 32. |
The
Honorary Treasurer shall be responsible for the
collection of all moneys due to the Association,
for their deposit in the Association's account,
and for the payment from the account of all expenses
of the Association approved by the Committee. |
| 33. |
The
Honorary Treasurer shall present a report on the
finances of the Association at the Annual General
Meeting each year. |
| 34. |
The
Committee shall not authorize any expenditure which
cannot be immediately met from the funds in the
Association's account. |
| 35. |
Within
this limit, the Committee may authorize expenditure
on any activity of the Association or for any purpose
consistent with the aims of the Association. |
| 36. |
The
financial liability of members is limited to the
amount of the annual subscription. |
Dissolution of the Association |
| 37. |
If
the membership of the Association falls below the
number of 40, it may be proposed at the Annual General
Meeting that the Association be dissolved. |
| 38. |
The
Association shall be dissolved if two-thirds of
the members present at the Annual General Meeting
vote for such a proposal. |
| 39. |
In
the event of a dissolution of the Association any
assets of the Association after payment of all debts,
shall be donated to a non-profit making organization
to be resolved at the extraordinary general meeting
held for this proposal. |
Amendments to the Constitution |
| 40. |
This
Constitution may be amended after due notice at
the Annual General Meeting or at an extraordinary
general meeting provided that two-thirds of the
members present vote for the amendment. |
Approval of the Registrar of Societies |
| 41. |
Whenever
amendments to the name of Association, objectives,
office bearers and address are desired, the
Honorary Secretary shall inform the Registrar
of Societies of the endorsed amendments. |
| Address |
| 42. |
The
registered address of the Association shall be c/o
the school of which the principal is the serving
Honorary Secretary of the Association. |
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